Degree Completion Deadlines

Final Defense Deadline Graduation Deadline Degree Posting Date
Fall Semester 2021 December 17, 2021 December 17, 2021 January 31, 2022
Spring Semester 2022 May 5, 2022 May 5, 2022 June 17, 2022
Summer Semester 2022 August 12, 2022 August 12, 2022 September 26, 2022
Fall Semester 2022 December 16, 2022 December 16, 2022 January 30, 2023

Deadline Definitions

Final defense deadline: The date by which a student needs to defend in order for that semester’s registration to be applicable (e.g., if a student misses this deadline, they are required to take credits the following semester and will not be considered graduated).

Graduation deadline: The date by which all degree requirements must be met in order to qualify for that semester’s graduation and receive a diploma (e.g., thesis/dissertations must have the Vice Provost’s of Graduate Studies signature and library approval by this date).

Posting date: The date by which all degrees will be awarded from the previous semester.

*Degree requirements vary by department. If you have further questions, please consult the Graduate Catalog or contact your GPC to learn more about your program’s degree requirements.

Final Semester Information

It is the responsibility of each student to ensure that all degree requirements have been met and procedures complete for their degree to be awarded.

You have not completed all degree requirements until the Merril-Cazier Library (DigitalCommons) notifies the Graduate School that your report/project, thesis, or dissertation has been processed and approved. Doctoral dissertations and Plan A theses need to pass an official review by the School of Graduate Studies and receive the Vice Provost’s approval/signature, in addition to clearing the library’s final checks.

Degree Awarded:

  • Successfully defended report/project, thesis, dissertation
  • Approved Program of Study courses/credits match USU transcript courses/credits
  • Correct credit amounts and letter grades (no “incompletes”) are posted to ALL courses on your USU transcript
  • Email notification received from DigitalCommons confirming report/project, thesis, dissertation has cleared library checks
    • Vice Provost reviews and signs thesis/dissertation (Doctoral, Plan A only)
  • Apply for Graduation completed (we strongly recommend that students complete this after they successfully defend)
  • $15 Graduation Fee assessed to student account.
You have not completed all degree requirements until your department’s Graduate Program Coordinator (GPC) notifies the Graduate School you are on track to earning your degree and submits final confirmation that you have met all degree requirements.

Degree Awarded:

  • Notify your department’s GPC of your intent to graduate
  • GPC submits your student information to the Graduate School
  • Your approved Program of Study courses/credits match your USU transcript courses/credits
  • Correct credit amounts and letter grades (no “incompletes”) are posted to ALL courses on your USU transcript
  • Apply for Graduation completed (we strongly recommend that students complete this when the Graduate School instructs them to do so)
  • GPC submits your Letter of Completion to Graduate School
  • $15 Graduation Fee assessed to your student account.
The semester you defend or re-defend a Plan B report/project, Plan A thesis, or doctoral dissertation, take final oral examinations (or complete all coursework as a Professional/Plan C student), you must be registered for at least one graduate level credit. You will be given until the last day of the next semester (Spring, Summer or Fall) to resolve any incomplete grades, degree requirements and final edits to your report/project, thesis or dissertation. This is known as a Grace Semester.

  • If you successfully defended in the Spring semester, your Grace Semester is the Summer semester.
  • If you successfully defended in the Summer semester, your Grace Semester is the Fall semester.
  • If you successfully defended in the Fall semester, your Grace Semester is the Spring semester.

Student Services (library, Box, VPN, BlueZone, etc.) are deactivated 21 days after your last registered semester. See the Library Access/Student Services During Grace Semester section below for information about retaining services.

Domestic Students

  • Domestic students are not required to register for any courses during the Grace Semester. Keep in mind, Students Services will not be available unless it is paid for. See the Library Access/Student Services During Grace Semester section below for information about retaining services.
  • If your degree requirements are not completed by the end of the Grace Semester, you will be charged a $100 late completion fee for each semester, including summer semesters following the Grace Semester. This fee is not assessed until all degree requirements are complete. You will be notified by the Graduate School when the fee is assessed.

International Students

  • International Students are required to maintain registration to meet visa requirements and should contact the Office of Global Engagement to complete a Reduced Course Load Form to register for USU 7777 during the Grace Semester. There is no registration fee or tuition associated to USU 7777.  International Students will still need to maintain insurance and charged the $125 International Student Fee.
  • If degree requirements are not completed by the end of the Grace Semester, per Graduate Catalog, International Students must register as a full-time student each semester until complete. USU 7777 is only used once. Also, please contact the Office of Global Engagement to review your options.
Any student, domestic or international, who has successfully defended a thesis or dissertation, and who wants to retain access to the USU Library, Box, VPN, or BlueZone during the Grace Semester, should send an email to gradforms@usu.edu, asking to be registered for USU 7777. There is no registration or course fee associated with this course, except for international students (see below). Students are only eligible to be registered for USU 7777 for one semester.

Any student who wishes to use University facilities other than the library during the Grace Semester can pay the fees associated with the 5-credit tuition amount at the Registrar’s Office.

For international students registering for USU 7777 will maintain “in-status” classification with ICE. Therefore, because the course is not associated with any credits, international students who enroll are ineligible for graduate assistantships or subsidized health insurance. International students will still need to maintain insurance and will be charged the $125 International Student Fee. Because of SEVIS regulations, a student holding an F-1 or J-1 visa is not eligible to pay the $100 Late Completion Fee, but must be registered as a full-time student through the semester of completion.

If a student has not completed all degree requirements by the end of the Grace Semester, the student must pay a $100 Late Completion Fee for each semester following the Grace Semester. This fee is not assessed until all degree requirements have been met.

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Library Only/IT Services: If you need Library Only (library reserves) and IT Services (i.e. VPN, Box, BlueZone), please email gradforms@usu.edu. The Graduate School will need to verify that you have successfully defended.

Student Body Services: If you would like all Student Body Services (computer labs, campus recreation facilities, library, VPN, Box, BlueZone) you must pay the Student Fee amount of 5 credits, please email gradforms@usu.edu. The Graduate School will need to verify that you have successfully defended and notify the Registrar’s Office that you are eligible to pay the Student Fees of 5 credits.

The Commencement Information Survey is a Qualtrics survey. You will be able to submit a Preferred Name and Hometown for the printed Commencement program. Inappropriate names or phony locations will not be printed.

You will be asked if you intend on attending the upcoming Commencement ceremony at the Logan Main Campus and your individual college ceremony. You will also be asked if you intend on attending any of the Regional Campus Commencement Ceremonies. Students are welcomed to attend the Main ceremony, individual college ceremony, and regional site ceremony.

You will receive an email notification from Qualtrics when you have completed the survey. This electronic receipt will include the date it was completed and your Commencement information. If it is incorrect, simply go back through the link.

Diplomas are administered and sent by the Registrar’s Office. If you have questions or concerns about the diploma, please contact the Registrar’s Office registrar@usu.edu or 435-797-1116.

The Registrar’s Office will use your Preferred Name and Mailing Address submitted through the Apply for Graduation portal.

The most common reasons for delays in receiving diplomas are:

  • Grades are not posted and the degree was not awarded.
  • There was an incorrect mailing address.
  • There was an outstanding fee or hold on the student account.
  • The $15 Graduation Fee was not paid.

The Graduate School must report all degrees to the Registrar’s Office within 45 days after the semester ends. If the Graduate School does not receive confirmation that you have completed all degree requirements 45 days after the semester ends, your Degree Awarded Date will be moved to the next semester. The Graduate School cannot backdate a Degree Awarded Date.

Doctoral, Master’s Plan A & B

This 45 Day Deadline is NOT for revisions of your paper. At this point, your paper has been Graduate Reviewed, Dean signed, and Library approved. To earn your degree and diploma in the semester you have COMPLETED your report/thesis/dissertation, you must have:

  • All final letter grades posted
  • Any academic adjustments approved, all no later than 45 days after the semester ends

If you miss this date, your Degree Awarded Date will be moved to the date you final letter grades are posted or academic adjustment approved. Your degree will still be posted when all requirements have been met. You will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.

Professional/Plan C

To earn your degree and diploma in the semester you expect, you must have:

  • Your department’s Graduate Program Coordinator submits your student information and a Letter of Completion to the Graduate School
  • An approved Program of Study on file
  • All prior degree(s) verified
  • All final letter grades posted
  • Any academic adjustments approved, all no later than 45 days after the semester ends

If you miss this date, your Degree Awarded Date will be moved to the next semester’s Degree Awarded Date. Your degree will be posted at the end of that following semester. You will be considered complete for the following semester and your diploma will be mailed 8-10 weeks after that semester.

Degree Awarded Dates that will appear on Professional/Plan C transcripts:

  • Spring completions – day after last day of classes
  • Summer completions – last day of classes
  • Fall completions – day after last day of classes

It is the responsibility of each student to ensure that all degree requirements and procedures are complete for their degree to be awarded. Please work with your department to ensure all procedures have been completed. 

Commencement Eligibility

Participation and Name in Printed Program

  • Successfully defend by March 19, 2021 (printed program deadline)
    • Record of Examination is filled out and returned to the Graduate School

Participation Only (name not in printed program)

  • Successfully defend by April 27, 2021 (last day of classes in Spring 2020)
    • Record of Examination is filled out and returned to the Graduate School

Early Commencement requests can be made if a doctoral, master’s plan A, or B student is scheduling their final defense outside of these dates. The student’s major professor and department head will approve the Early Commencement request.

Participation and Name in Printed Program

  • Student information is reported on the department’s Spring or Summer 2020 Completion List by March 8, 2021 (printed program deadline)

Participation Only

  • Student information is reported on the department’s Spring or Summer 2020 Completion List by March 8, 2021 (last day of classes in Spring 2021)

Early Commencement requests can be made if a professional/plan C student is completing their degree in Fall 2020 or Spring 2021. The student’s major professor or advisor and department head will approve the Early Commencement request.

Please note: Eligibility/participation in Commencement does not mean a student’s graduate degree has been earned. It is the responsibility of each student to ensure all degree requirements have been met and procedures completed for their degree to be awarded.

Graduation ceremonies will take place on Thursday, May 6, 2021 & Friday, May 7, 2021 on the Logan campus. In order to participate in their live graduation ceremony, students must submit an RSVP during the RSVP period from March 15 to March 21.  The graduation ceremonies will be approximately 75 minutes.

 

Past Commencements