Final Defense Information
- Review the School of Graduate Studies Publication Guide and attend a thesis/dissertation review information session
- Review the School of Graduation Degree Completion page
- Meet with your GPC
- Review your official degree and plan type ensure they are correct in Banner
- Review your official committee to make sure that it is correct (NO committee changes can be made within 6 weeks of the final defense)
- Review your file: are your SCAF, POS, and TPA or ACDD forms approved and accurate?
- Discuss how many credits you need for the semester of defense
- Discuss departmental thesis/dissertation review procedures and timeframe
- Determine when you need to have your degree in hand
- Work with your Major Professor and committee to determine a timeline for thesis/dissertation completion
- Review the Format & Style form and Authorship & Copyright form
- Discuss the ownership of data and authorship rights with your committee
- Register for correct number of credits
- Meet with your GPC
- Conduct a final review of your official forms to make sure they are correct
- Discuss any departmental requirements
- Discuss how the defense room is reserved
- Work with your committee to determine the date and time of your defense
- Submit your thesis, Plan B paper, or dissertation to each committee member at least one month prior to your defense date
- Reserve a room
- Submit your Appointment for Examination at least 10 BUSINESS days prior to your defense
- Check on the progress of approvals on your AFE, follow up with GPC and/or committee members to make sure it is approved in a timely manner
- If the Appointment for Examination is not fully approved before the date of defense, the defense is not official, and will need to be rescheduled
- Any final defense held without following the proper procedures is invalid
- All defenses are public
- You must be registered for at least 3 credits the semester of defense (to be considered full time at 3 credits, a Full-Time at 3 credits form must be approved).
- If all credit requirements on an approved Program of Study are met, you may qualify to register for 1 credit in the semester of defense. Registering for 1 credit will not qualify you for full-time (i.e. you cannot be on an assistantship and will NOT be considered “full-time” or eligible to defer repayment of some student loans.).
- International students must be registered as a full time student, thus do NOT qualify to register for 1 credit.
- Your Supervisory committee cannot be changed in the 6 weeks prior to defense.
- All committee members must attend the defense at the date and time registered with the School of Graduate Studies
- Up to 1 member of a Master’s committee or up to 2 members of a doctoral committee may participate remotely (i.e. via Zoom or Skype).
- No committee member should agree to proceed with a defense until they have carefully read and approved the thesis, dissertation, or Plan B paper
- If the paper is not ready to be defended, notify the Major Professor and student, then reschedule the defense
- The student should be informed of the defense results at the conclusion of the defense
- The Major Professor or designated committee member should inform the GPC of the results of the defense as soon as possible
- The GPC will then submit the Record of Examination in ServiceNow, and the committee will verify the results of the defense
- Plan A and Doctoral students should review the Thesis/Dissertation requirements, Plan B students should review the Plan B Report/Creative Project Submission requirements
- Once an Appointment for Exam has been approved by the committee and Graduate School, any changes to the date, time, and/or location require the submission and approval of a new Appointment for Exam.
- If it is not possible to schedule a time when the student and all committee members can be physically present for the final defense, it is allowed for up to 1 member of a Master’s committee or up to 2 members of a Doctoral committee to participate remotely.
- Please note: the student and all committee members must be participating at the time of the defense.
- If the defense is not successful, the student will need to schedule a redefense and will need to be registered for the semester of redefense.
- If there are any questions about the requirements for defense, please contact your GPC.
|Fall 2020||Spring 2021||Summer 2021|
|Defense (Doctoral, Master's Plan A, B)||December 18||May 5||August 13|
|Degree Completion (Doctoral, Master's Plan A, B)||December 18||May 5||August 13|
|Mater's Plan C notification to SGS from GPC||October 20||March 3||June 28|
|Degrees awarded by||February 1||June 18||September 25|