Update: The School of Graduate Studies will now be funding virtual travel. This funding will cover the cost of registration. Departments are still required to match funds.
In the face of concerns about COVID-19, no new travel awards will be finalized. You may still submit a request for funds, and funding requests will continue to be considered in the order in which they are received. However, award notifications will not be sent out until more is known about the risks of travel to various locations.
As per President Cockett’s notification of March 11, all university-related travel, whether domestic or international, MUST be cancelled or postponed through April 8, 2020.
If you received a travel award for travel in the next two months, and if you have already purchased tickets or paid for registration or a hotel room:
- If the meeting is cancelled, or if you choose not to travel because of a concern about exposure to COVID-19, send an email to Erika Beckstrand (firstname.lastname@example.org) indicating that you are cancelling the trip. Graduate School funds that have not been spent will not be available for other travel. Awards were made for travel to a specific meeting or conference, and students should not assume that they can use SGS travel funds for a different purpose. If a meeting is rescheduled, send confirmation of the new time/location to Erika Beckstrand
- If you spent personal funds for nonrefundable travel expenses, SGS will honor an appropriate share of the expense (based on the 1:1 match that is required from your department). Send details of nonrefundable expenses, including confirmation that the funds will not be reimbursed, to Erika Beckstrand. If an airline provides a voucher, or credit, in place of a refund, SGS expects you to use that voucher towards comparable research-related travel, and reduce any future travel reimbursement request accordingly. You must provide evidence of a voucher, including the amount of the voucher, if you request reimbursement for nonrefundable travel expenses for a cancelled trip. When you use that voucher for a different trip, report that travel to Erika Beckstrand.
The Graduate Student Travel Award promotes student involvement in their disciplines by partially funding travel costs associated with professional presentations at regional, national, and international conferences.
Presenting at conferences as a graduate student helps you network with other researchers, practice communicating your research, build your CV, and prepare for your job search.
Each year, the School of Graduate Studies (SGS) allocates $50,000 to the Travel Award program. A portion of this funding is allocated for travel in each calendar month, and, for each month, funds are allocated on a first-come, first-served basis.