Forms and Processes Completed by the SGS Graduate Registrar
- Split Forms
- Supervisory Committee Form (SCAF)
- Program of Study (POS)
- Leave of Absence (LOA)
- Full Time at 3 Credits (FT3)
- Degree Advancement (DA)
- Concurrent Degree (CD)
- Application for Candidacy (ACDD)
- Curricular Practical Training (CPT)
- Withdrawals
- Appointment for Thesis/Project/Dissertation Proposal Defense (AFP)
- Record of Thesis/Project/Dissertation Proposal Defense (ROP)
- Appointment for Thesis/Project/Dissertation Defense (AFD)
- Record of Thesis/Project/Dissertation Defense (ROD)
- Thesis Format and Style (FS)
- Thesis/Project Proposal Approval (TPA)
- Authorship and Copyright form (A&C)
- Title Pages in Service Now
- Degree Awarding
See the SGS website for forms coordinated by the SGS Registrar
Forms and processes commonly used for graduate students completed by the Office of the Registrar:
Records and Articulation
- Change of Grade (instructor process)
- Finalize Split Forms
- Transcript requests through National Student Clearinghouse
- Verification of Enrollment
Graduation/Commencement
- Application for Graduation
- Commencement Name
- Degree Awarding
- Diploma Mailing Address
- Diploma Name
- $15 Graduation Fee paid online or at Office of the Registrar
- USU General Catalog updates
- DegreeWorks Audit updates
- Curriculum Approval Process
- Registration Options Form
- Overrides: prerequisite/corequisite, advisor, class, college, degree, program, major, department, level, duplicate section
- Instructor Permission
- Time Conflict
- Registration Action Form
- Audit
- Pass (P), D+, D, Fail (F)
- Section Swap
- Unable to Waitlist
- Variable Credit Change
- 18+ Credits Request
- Late Add Petition
- Add a Course (subject to $100 fee)
- Zip Code and Tuition Agreement Action Items
- Tuition is correctly assessed based on location/delivery method
- Prerequisite Check/Drop
- Waitlist Notifications
- Spouse Pass ($50)
- Change of Personal Information
- Build the semester academic calendar
- Process program fees for graduate programs
- Space and room management
- Build Tuition Tables
- Tuition Remission (employees)
- Refunds
- 1098-T
- Billing Statements
Administrative
- Exceptions to university policies, procedures, and requirements (University Registrar in collaboration with SGS)
- Academic Record Adjustment (ARA)
- Increase credits on variable credit courses with verification of instructor
- Add courses after semester is complete with verification of instructor
- Change courses to W grade in non-education extenuating circumstances, with documentation
- Refund courses in non-education extenuating circumstances, with documentation
- Notifying Graduate Level instructors of missing grades
- End of Term Processes
- Rolling grades
- Calculating GPA
- Repeated courses
- Student Financial Responsibility Disclosure and Agreement to Pay Tuition and Fees (action item)
- Reporting to National Student Clearinghouse (term enrollments and graduation status)
- Granting Banner access to employees including GPCs
See the Registrar’s Office Forms Section on their website for forms processed through the USU Registrar’s Office.