USU School of Graduate Studies forms are designed to track your degree progress, facilitate approvals, aid exceptions, and more. Please always consult with your graduate program coordinator on which forms are required for your degree and situation.

When filling out forms, read the description and instructions first. Forms submitted incorrectly will be canceled. Once the errors are fixed, the form can be resubmitted. 

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Required Academic Forms By Degree Type

The following are the general forms required by the School of Graduate Studies for each degree type.

Your specific program may have additional forms or requirements not listed here. Please contact your graduate program coordinator to make sure you have the required forms for your program. It is also important to stay up to date with the SGS Catalog. Students should not wait until their final semester to submit required forms, as doing so may delay graduation. Timely submission is essential to ensure all degree requirements are met without complications. Students who do not complete ALL required forms will not be awarded a degree.

Departments are allowed to require forms sooner than the graduate school requires them.

Master's Plan A

Master's Plan B

(NOTE: The School of Graduate Studies does not require defenses nor the associated forms for Plan B papers/projects that do not include empirical research.)

Master's Plan C (Professional)

  • Program of Study (POS)
    SGS has removed the requirement for the ServiceNow POS form. A Program of Study remains mandatory and must be completed in DegreeWorks.
    Due: End of 2nd semester.
  • Graduation Application
    Due: Please review due dates on the graduation application page.

Doctorate

Academic Form Descriptions

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Title Category Purpose
SGS Undergraduate to Graduate Course Level Change (submitted by the GPC) Other This changes up to 12 credits of 5000 level undergraduate coursework to graduate level.
SGS Transfer Credit Articulation (submitted by the GPC) Other This form is for all transfer credit articulation. The transfer credit information must be already on an approved program of study and can be up to 12 credits.
Supervisory Committee (SCAF) Degree Requirements A Supervisory Committee Approval form confirms the individuals who will serve on your committee.
Supervisory Committee (SCAF) Revision Form Degree Requirements
The Supervisory Committee Approval Form (SCAF) establishes a graduate student’s supervisory committee and routes to all required reviewers for approval.
Program of Study (POS) Degree Requirements
The Program of Study is a contract between you, your committee and the School of Graduate Studies outlining which courses you will take to meet the School of Graduate Studies requirements and complete your degree program. Programs of Study are created in DegreeWorks. 
Application for Candidacy (ACDD) Degree Requirements Submit an Application for Candidacy at Utah State University after your dissertation proposal is approved, all regulatory approvals are complete and you pass your comprehensive exam.
Master's Thesis/Project Approval Degree Requirements  The Master’s Thesis/Project Approval form confirms you successfully defended a research proposal and have the necessary regulatory approvals to conduct the proposed research.
Appointment for Final Defense (AFD) Degree Requirements
The AFD documents and registers a student’s final defense with the School of Graduate Studies. A defense is not official unless the AFD is fully approved before the scheduled date.  
Full-Time at Three Credits (FT3) Degree Requirements
If you have completed all coursework outlined in an approved Program of Study, you only need to register for three credits to be considered a full-time student. Use the Full-Time at Three Credits form if you meet this criterion, and there is a reason you need to be listed as a full-time student, for instance, to defer repayment of student loans. If International Students have any questions about the Full-Time at 3 Credits (FT3) form, they should contact the Office of Global Engagement.    
Record of Final Defense (ROD) (submitted by the GPC) Degree Requirements The results of the final defense and any additional requirements are recorded on the ROD form, which is submitted to the School of Graduate Studies by the student’s Graduate Program Coordinator. The GPC will then submit the ROD in ServiceNow, and the committee will verify the results of the defense.
Record of Proposal Defense (ROP)
(submitted by the GPC) 		 Degree Requirements
The results of the proposal defense and any additional requirements are recorded on the Record of Proposal Defense (ROP) form.  The GPC will then submit the Record of Proposal Defense (ROP) in ServiceNow, and the committee will verify the results of the defense.  
Plan B Report/Creative Project Submission Degree Requirements The Plan B Creative Project/Report form grants Utah State University a non-exclusive license to archive your work and make it accessible to the public.
Thesis/Dissertation Format and Style Degree Requirements
You, your major professor, and your supervisory committee should agree on the format and style of your thesis or dissertation early in the writing process. The Dissertation/Thesis Format and Style form communicates which format and style have been chosen. You are responsible for proofreading your thesis/dissertation and having it read and approved by all committee members and the department reviewer before having the Graduate Program Coordinator submit an electronic version (PDF format) of the document to Box.  
Title Pages for Master's Plan A and Dissertations Degree Requirements
The purpose of the Title Page form is for the final approval of a student's Master's Plan A Thesis or a Doctoral Dissertation. By approving this form, the committee members agree that the student's final document is ready to be put before the School of Graduate Studies and the Vice Provost for final approval.
Authorship and Copyright Degree Requirements The Authorship and Copyright form specifies plans for publication of your thesis/dissertation.
Appointment for Proposal Defense (AFP)  Degree Requirements
The Appointment for Proposal Defense (AFP) documents and registers a student’s proposal defense with the School of Graduate Studies. A proposal defense is not official unless the AFP is fully approved before the scheduled date.
Embargo Request Degree Requirements
If a student elects to embargo their work, they must submit an embargo request form to initiate the process, and the form and all additional steps must be complete by the School of Graduate Studies degree completion deadlines.  An embargo means that the student’s work will be unavailable to read online for 5 years. 
Split form Enrollment Status
Undergraduate students at Utah State University who, are in good academic standing and intend to pursue a graduate degree, may file a Split Form. NOTE: This form requests to reserve up to 12 semester credits from their undergraduate record for a future graduate degree.  
Concurrent Degrees (CD) Enrollment Status
Students may pursue concurrent master’s degrees, concurrent master’s and doctoral degrees, or concurrent doctoral and doctoral degrees. This requires approval from the cooperating departments and the Vice Provost of Graduate Studies.   
Degree Advancement (DA)
(This form is accessed in ServiceNow by GPCs only)		 Enrollment Status Use the Degree Advancement form to enroll in a new graduate degree program without submitting a new admissions application.
Change of Degree or Degree Transfer Enrollment Status
Students must work with their current Graduate Program Coordinator and the Graduate Program Coordinator of the department they would like to change to if they are changing departments. Once an approval has been made by both departments, the student will initiate the process by submitting the Transfer Request form for official approval by the School of Graduate Studies. 
Leave of Absence Enrollment Status
Submit this form if you are a graduate student and are not going to be registered for any semester. Depending on your reason and whether you would like to retain USU IT services, you must select LOA. 
Readmission Enrollment Status
Use the Readmission form if you have not enrolled in courses for over one year. After the form has the required signatures, your Banner account will reactivate, and you will be able to register for classes. If you had an approved Leave of Absence for the entire time you were not registered, you do not need to submit a Readmission form. However, you may need to contact the School of Graduate Studies at graduateadmissions@usu.edu to reactivate your Banner account. 
IRB-approved Protocol Financial If you have approval from the Institutional Review Board (IRB) and your IRB-approved protocol is ready to close, please submit a status report.
Reduced Course Load Enrollment Status
If you’re an international student, submit the Reduced Course Load form on the ISSS portal to get approval to take less than a full course load. If less than 3 credits are needed to graduate, then international students who need full-time status must enroll in a minimum of 1 in-person credit with an approved Reduced Course Load (RCL) form. If International Students have any questions about the Reduced Course Load (RCL) form, they should contact the Office of Global Engagement.    
Work 20+ hours Financial Use the Work 20+ Hours form if you have a .5 FTE and want to work more than 20 hours at Utah State University.
Western Regional Graduate Program (WRGP) Financial Any student who meets the qualifications for the WRGP program and would like to participate in it fill out this form.

Grad School Deferral Request

(The graduate student deferment process has been moved from ServiceNow to Recruit)

 Enrollment Status Deferments are available for students who need to delay their admission to the university or for those who need to extend their application period. Students who have accepted their offer of admission and have been admitted to the university have the option to defer their start date.
International Student Forms International Students View forms for international students at the Office of Global Engagement website.

Questions
Required and optional forms may vary based on program. For questions regarding forms, please contact your graduate program coordinator.

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