Graduate Registrar

Forms and Processes Completed by the SGS Graduate Registrar

• Split Forms
• Supervisory Committee Form SCAF
• Appointment for Exam AFE
• Record of Exam ROE
• Leave of Absence
• Continuous Registration
• Programs of Study
• Full Time at 3 Credits
• Department/Degree Change
• Degree Advancement
• Concurrent Degree
• Application for Candidacy
• Western Graduates Regional Program WGRP
• CPT

See the SGS website for forms coordinated by the SGS Registrar

Forms and Processes Completed by the USU Registrar’s Office:

Records and Articulation

• Academic record adjustment
• Change personal information
• Change of grades
• Enrollment verifications
• Post graduate certificates to transcripts
• Diploma printing and replacement
• Post post-bachelor certificate codes in Banner
• Print lists for diplomas
• Process split forms (after initial approval through the SGS Registrar)
• Transcript articulations for the School of Veterinary Medicine
• Fulfilling transcript requests
• Grad application fees not assessed by the SGS

Catalog and Curriculum

• Annual catalog updates
• Annual degree audit update (Degree Works)
• Curriculum approval processing

Registration

• Registration Options Form
  
  • Overrides: prerequisite/corequisite, instructor permission, program/major, level, duplicate section
  • Audits
  • Credit Limit Increase
  • Pass/Fail
  • Time Conflict
• Late Add
  
  • Add a Course (subject to $100 fee)
  • Increase Variable Credit
  • Section Swap
  • Prerequisite Check/Drop
  • Waitlist Notifications
  • Incoming New Student Override
  • Personal Information Updates
  • Spouse Pass ($40)
  • Location Management
  • Zip Code Action Item
  • Tuition is correctly assessed based on location/delivery method
• Scheduling
  
  • Build the semester academic calendar
  • Process program fees for graduate programs
  • Space and room management

Financial

• Build graduate tuition tables
• Tuition Remission

Administrative

• Exceptions to university policies, procedures, and requirements (University Registrar in collaboration with SGS)
• Academic Record Adjustment/Request for Refund for SGS
  
  • Increase credits on variable credit courses with verification of instructor
  • Add courses after semester is complete with verification of instructor
  • Change courses to W grade in non-education extenuating circumstances, with documentation
  • Refund courses in non-education extenuating circumstances, with documentation
• Notifying Graduate Level instructors of missing grades
• End of Term Processes
  
  • Rolling grades
  • Calculating GPA
  • Repeated courses
• Student Financial Responsibility Disclosure and Agreement to Pay Tuition and Fees (action item)
• Reporting to National Student Clearinghouse (term enrollments and graduation status)
• Granting Banner access to employees including GPCs

See the Registrar’s Office Forms Section on their website for forms processed through the USU Registrar’s Office.